NOT FINAL UNTIL AFTER 2017 AUGUST 31.

2017 Trek WCA CX Series Guidelines: Racer and Promoter Guide

Racer Guide

RACE START TIMES, ENTRY FEES, RACE DURATION, AND MINIMUM PRIZE LIST *

2017 Race-Day Schedule, Maximum Entry Fees and Minimum Payouts
Start Time	Race	Duration	Payout	Online / Day Of Entry Fee
9:00	Masters 35+ 4/5	30	merch/3	$25 / $35
9:01	Masters 50+ 4/5	30	merch/3	$25 / $35
9:45	Junior Boys 15-18	30	merch/3	$10
9:46	Cat 5	30	merch/3	$25 / $35
10:30	Men Cat 4	30	merch/3	$25 / $35
11:15	Women Masters 35+ Open	30	$35-30-25	$25 / $35
11:16	Women Cat 4 / 5	30	merch/3	$25 / $35
11:17	Junior Girls 15-18	30	merch/3	$10
11:17	Junior Girls 9-14	30	merch/3	$10
11:17	Junior Boys 9-14	30	merch/3	$10
11:45	Course Inspection	30
12:15	Women Cat 1/2	45	$75-60-45	$30 / $40
12:17	Women Cat 3/4	45	$35-30-25	$25 / $35
1:15	Masters 35+ 1/2/3	45	$35-30-25	$25 / $35
1:16	Masters 50+ 1/2/3	45	$35-30-25	$25 / $35
2:15	Men Cat 1/2/3	60	$75-60-45	$30 / $40
3:30	Single Speed	45	$35-30-25	$25 / $35
3:31	Cat 3	45	$35-30-25	$25 / $35
3:32	Masters 35+ Cat 3	45	$35-30-25	$25 / $35

 

 

 

 

 

 

POINTS & SERIES OVERALL

• The Trek WCA CX Series overall will be determined by eight of the total number of  races. Trek WCA CX Series Overall Standings will be linked from USA Cycling.
• All standings will be linked from www.wicycling.org/cx
• USAC upgrade points are awarded in all races (where field sizes are large enough, etc.)
• The Trek WCA CX Series winners will be awarded a champion’s jersey and overall prize money.

 

RACE EVENT INFORMATION:

• A map showing parking, registration, start line, finish line, and pit for each event will be available at least seven days before each race. Instructions on which side of jersey to pin number on will also be provided if available.

○      Link to the USA Cycling Race Page from www.wicycling.org/cx, then click “Event Website”

• If the race details must be changed (ex: venue change due to weather), updates will be attempted to be communicated by Thursday evening before the race through the WCA CX Facebook page, WCA Facebook page, and the WCA website (www.wicycling.org)

 

REGISTRATION AND CHECK-IN

• Registration can be done online; see www.wicycling.org/cx or the race flyer.

○      Link to the USA Cycling Race Page from www.wicycling.org/cx, then click “Online Registration”

• Online registration closes Wednesday at 23:59 (11:59pm) the week of the race.
• Riders under age 18, anyone who was registered online by someone else, and anyone who did not accept the electronic waiver must sign a waiver at the registration area.
• Registration can also be done day-of race at the registration area, up to 30 minutes before race time. Day-of registrations for will add $10 late fee.
• Entry fees do not include any park admission fees.
• Online registration is required for anyone wanting a call-up in their race. The call-ups are based on USA Cycling points.
• Online registration is $25 for all categories, with the exception of Juniors and Men 1/2/3 & Women 1/2. Junior online registration is $10 and Men 1/2/3 & Women 1/2 is $30. All USAC and WCA Rider surcharge fees are included in registration fee.
• There will be a $10 late fee for all day-of registrations.

 

RACING AGE

• Your cyclocross racing age is your age as of December 31 of the year in which the CX World Championships take place. All Trek WCA CX Series races take place in the calendar year before the calendar year in which CX World Championships take place (the end of January or early February). Therefore your racing age for all Trek WCA CX Series events is your age as of 12/31 of the NEXT calendar year.

 

RACE NUMBERS

• Placing is done by Race Officials reading and recording race numbers of finishers. Officials must be able to read your number.
• Pin your number on the correct side and with proper orientation. To find out which side to pin it on for each event; see the diagram at registration table.
• Do not rip, bend, fold, or otherwise alter your number.

 

 

 

 

PRE-RIDING

• Pre-ride and warm-up time on the course will be allowed between races, or during the allotted course inspection time.
• Pre-riding is allowed between the finish line and the last active racer on their last lap. Check with finish-line officials to determine if the course is “open.”
• Enter the course near to – but a safe distance from – the finish line and always be certain to stay at least 50 feet behind the last active racer. Passing an active racer can result in disqualification from all of your races that day.
• Pre-ride violations may result in disqualification.
• Be an advocate. If you see someone pre-riding during a race, please ask them to leave the course.

 

STAGING AND CALL-UPS

• Report to staging at least 10 minutes before your scheduled race time.
• Riders who have pre-registered are called up for pre-race staging by order of USAC Cycling points.
• The Men Masters Category 4/5 35+ and the Men Masters Category 1/2/3 35+ racers will start first. The 50+ will start approximately 1 to 2 minutes behind the 35+ racers, but have their results scored separately.

STARTING

• Heed the instructions of the race official.
• Do not overlap wheels in the start grid.
• Start on the whistle.

 

RACING

• Do not go backwards on the course.
• Do not cut the course. If you have a mechanical, you must continue forward on the course until you reach the equipment pit.
• If being lapped, give lapping riders the fastest line and plenty of room to pass. Move over, slow down.
• The equipment pit will be staffed by a neutral support mechanic. You may put your own equipment – wheels, bike, etc – in the pit. You may also have a pit crew in the pit.

 

FINISHING

• The number of laps remaining will be displayed at the finish line.
• A bell will be rung to signify one lap remaining as each rider passes the finish line with one lap remaining, however if a rider has been lapped by the race leader, rider may not receive a bell. Heed the officials instructions.
• All riders will finish on the same lap as the leader.

 

DAILY RESULTS & REWARDS

• Results will be posted in the registration area 5 to 15 minutes after each race ends.
• Racers may petition USAC officials for results corrections up to 15 minutes after results are initially posted.
• Results are final for awarding prizes 15 minutes after they are posted. Riders who have failed to protest within the time limit waive any right to prizes.
• See individual race flyers for prize lists.
• Rewards can be claimed in the Registration Area from the Race Promoter.
• Winners of each State Championship Race will receive a beautiful trophy.

 

PODIUM SCHEDULE

• TBD

 

 

 

 

UPGRADES

• Category upgrades will be handled according to USA Cycling rules.
• Juniors are not subject to the “Mandatory Upgrade” rule per USA Cycling rules.
• For full information on CX Upgrades, visit usacycling.org.

 

 

RACE SERIES OVERALL

 

All Rules and Regulations of the regular season Trek WCA CX Series races listed above apply to the unless noted in this section.

 

SERIES OVERALL

• Overall Series Champions will be determined by the highest number of points scored in eight races of the Trek WCA CX Series races. Series Standings will be linked from www.wicycling.org/cx.

 

CATEGORIES

The Trek WCA CX Series will score overall series points for the following categories:

• Men Pro 1/2/3
• Women Pro/1/2
• Men Category 3
• Masters 35+ Cat 3
• Women Category 3/4
• Masters 35+ Category 1/2/3
• Masters 50+ Category 1/2/3
• Women Masters 35+ Open
• Single Speed
• Junior Boys 9 – 14
• Junior Girls 9 – 14
• Junior Boys 15 – 18
• Junior Girls 15 – 18
• Women Category 4
• Men Category 4
• Men Category 5
• Masters 35+ Category 4/5
• Masters 50+ Category 4/5

 

Note: No overall prizes will be awarded for Women Category 4, Men Category 4, Men Category 5, or Men Masters Category 4/5. These are beginner’s races and meant for people new to the sport or just trying it out.

 

TREK WCA CX SERIES OVERALL POINTS SCORING

• Riders’ individual race scores will be scored toward an overall series point total. Total includes eight races in the Trek WCA CX Series. The following scoring schedule will be used for all Trek WCA CX Series races:

Place    Points

1st        25

2nd       20

3rd       16

4th        13

5th        11

6th        10

7th        9

8th        8

9th        7

10th      6

11th      5

12th      4

13th      3

14th      2

15th      1

 

Scoring Notes:

• CX Committee/officials decisions on placements and scoring are final.
• After upgrading from a lower category, Trek WCA CX Series Overall points are not transferred to the new category.
• Ties will be decided by head-to-head results, then the tie will be broken in favor of the rider who has the most first place finishes; or, if still tied, the most second place finishes, etc.
• If still tied, after the first tie breaking exercise, the victor will be determined by Feats of Strength at the End of Season Party.
• Series Standings will be linked from www.wicycling.org/cx following each event.

 

SERIES OVERALL AWARDS *subject to change prior to 8/31/17 per sponsorship agreement*

• The following is the Series overall prize list for Men Category P/1/2/3 and Women Category P/1/2:

 

1st        $150.00 + $100 Trek Dealer Gift Card

2nd       $100.00

3rd       $75.00

 

• The following is the Series overall prize list for Single Speed, Masters 35+ 1/2/3, Masters 50+ 1/2/3, and Women Masters 35+ 1/2/3:

 

1st        $100.00 + $100 Trek Dealer Gift Card

2nd       $60.00

3rd       $40.00

 

• In addition, Series Overall Winners in the above categories will receive a custom designed WCA CX Series Champion jersey by artist Jason Reimer of Serpentijn Arts & Athletics.
• Junior category series winners will also receive the Series Overall Champion Jersey.
• No jerseys will be awarded to Category 4 or Catgeory 5 racers

 

TEAM SERIES POINTS AND AWARDS

• Team points per race day are determined by totaling the points of the top three individual placings from each team per day.
• Riders using one-day licenses are not considered licensed team members.
• The Team Series Overall will be awarded to the team with the highest sum of team points for the all of the race days.
• Ties will be broken by Feats of Strength at the Season-End Party. Cyclocross Committee decisions are final.
• Awards will be given to the top three teams.

 

STATE CHAMPIONSHIP AWARDS

• The top three places in each category shall receive USA Cycling medals: gold, silver and bronze for their accomplishments.
• Medals are in addition to any payouts advertised by the race promoter.
• No jerseys will be awarded for the one day race. See Series Overall Awards for Jersey information.

 

 

 

 

 

 

GENERAL INFORMATION

 

Q: What is cyclocross?

A: Cyclocross is a circuit race where competitors ride multiple laps on a set course. The courses generally offer a mix of terrain including grass, pavement, hills, dirt, and barricade portions to force riders into a partial run each lap. Due to the compact layout of the typical course it is spectator friendly, with easy opportunities for cheering on riders at multiple sections of the course.

Q: Do I have to start in Category 5?     

A: If this is your first bicycle race of any kind, you must begin in Category 5 (Men) or Category 4 (Women). If you have raced before, you should begin racing CX in the same category as your USAC road or mountain biking category.

Q: Do I need a license to race?

A: Yes. If you are Category 5 and you do NOT have an annual USAC license, you need a One Day License. One Day Licenses may be purchased at registration with your race entry. Only Cat 5 Men, and Cat 4 Women are eligible to race on a One Day licenses in those categories.

If your category is above Cat 5 you MUST purchase a USAC Annual License. Annual Licenses can be purchased at registration, but purchasing or renewing online before race day is recommended. Licenses purchased on or after December 1 are also good for the next racing year.

Q: When should I come to race?

A: To register, familiarize yourself with the course, prepare to race and warm up it is recommended that you arrive 1.2-2 hours before your race.

Q: Can I use a mountain bike?

A: Yes, but bar-ends are not allowed. Please be courteous if you are being passed, move over, slow down, yield the faster line. Thank you. (Mountain bikes are allowed in all non-UCI races, which limit tire width to 33mm.)

 

 

 

 

 

Race Promoter Guide

 

PERMITS REQUIRED

❏     Race Director License with USA Cycling (included with team registration or can be purchased separately)

❏     Team registration with Wisconsin Cycling Association

❏     USA Cycling Race Permit and Insurance

❏     Venue permit (as required)

 

ADDITIONAL COSTS

❏     WCA Rider Fees ($2 per racer per day per event.)

❏     Payment of USAC Officials

❏     Prizes

❏     Additional Equipment not provided by the WCA

 

SUPPORT FROM THE WCA CX COMMITTEE:

❏     Technical support to assist with course design and logistics

❏     Use of cyclocross-specific equipment (barriers, staking, signage, ribbons, etc.) owned by the WCA

❏     Advertising

❏     Posting of race results on the WCA website

❏     Posting of Trek WCA  CX Series Overall results on the WCA website

❏     Support with computer-generated registration and results

RACE DIRECTOR RESPONSIBILITIES

PREPARATION TO HOLD A RACE

❏     Hold current Wisconsin Cycling Association club membership.

❏     Submit race application to WCA CX.

❏     Attend the WCA Race Promoter’s Meeting and work with the WCA CX Committee to obtain a race date.

❏     All drivers who will transport the WCA equipment trailers should check with their insurance to confirm that their personal insurance coverage extends to the trailer they are pulling.

 

RACE PLANNING

❏     Secure a venue with necessary features for a cyclocross course as well as appropriate facilities for registration, bathrooms, adequate parking, and a water source. If possible an enclosed and heated building for registration is preferred.

❏     Submit a course plan to the WCA CX Committee by 2017 August 15. The Committee will either approve or return to the Promoter for corrections or physical examination of the race site.

❏     For all new events, or significant course changes to an existing event, a WCA CX Committee Member is required to walk /  ride the event course a minimum of 30 days prior to the event.

❏     Submit race flyer to CX Committee [email] no later than 45 days prior to race date.

❏     After flyer is approved, Complete the online USA Cycling race permit application by eight weeks before race day (see next section for details).

❏     Include the venue’s street address and an event website on the USA Cycling race page.

❏     Use of Google Docs, Facebook Event page, or team website is recommended.

❏     At least two (2) weeks before your event; please post a map showing parking, registration, start line, finish line, and pit. Also include which side to pin number on jersey, food options on site, and other relevant event information.

❏     Post pre-ride video, photos, course information, venue information, prizes, special elements information on the WCA CX page.

❏     Send the USAC permit number of your race to the WCA CX Committee; p.bro769@gmail.com

❏     Create a medical plan, which may be as simple as calling 911 for emergencies. WCA strongly recommends having first-aid supplies on site (wound-cleaning, bandages) and someone with at least basic first-aid certification. Please consider using the Wisconsin Bike Patrol emergency/medical services. They do a great job and don’t ask for anything (although a donation is sort of important – consider giving them $100 for a race). A promoter must have some form emergency/medical services available per the USAC race permit requirements.

 

RACE START TIMES, ENTRY FEES, RACE DURATION, AND MINIMUM PRIZE LIST

❏     Use USA Cycling online pre-registration. Entry fees shall include all USAC surcharges, WCA fees, and any other fees charged to event organizers by local entities.

❏     Entry fee with all fees included must be equal to or less than the maximum entry fees.

❏     Online Registration must close on Wednesday at 23:59 (11:59 pm) the week of the race. Use the fee schedule Listed in Table 2.

❏     2nd race is $10

❏     There can be NO penalties for pre-registration. Pre-registration, with fees, must be at least equal to standard entry. $10 day-of registration fee for all categories, except Juniors

❏     If a promoter elects to pay more than the minimum prize list, purse must be equal between respective men’s and women’s races. Non adherence to this section WILL result in exclusion from the series.

 

 

 

 

Table 2

 

 

2017 Race-Day Schedule, Maximum Entry Fees and Minimum Payouts
Start Time	Race	Duration	Payout	Online / Day Of Entry Fee
9:00	Masters 35+ 4/5	30	merch/3	$25 / $35
9:01	Masters 50+ 4/5	30	merch/3	$25 / $35
9:45	Junior Boys 15-18	30	merch/3	$10
9:46	Cat 5	30	merch/3	$25 / $35
10:30	Men Cat 4	30	merch/3	$25 / $35
11:15	Women Masters 35+ Open	30	$35-30-25	$25 / $35
11:16	Women Cat 4 / 5	30	merch/3	$25 / $35
11:17	Junior Girls 15-18	30	merch/3	$10
11:17	Junior Girls 9-14	30	merch/3	$10
11:17	Junior Boys 9-14	30	merch/3	$10
11:45	Course Inspection	30
12:15	Women Cat 1/2	45	$75-60-45	$30 / $40
12:17	Women Cat 3/4	45	$35-30-25	$25 / $35
1:15	Masters 35+ 1/2/3	45	$35-30-25	$25 / $35
1:16	Masters 50+ 1/2/3	45	$35-30-25	$25 / $35
2:15	Men Cat 1/2/3	60	$75-60-45	$30 / $40
3:30	Single Speed	45	$35-30-25	$25 / $35
3:31	Cat 3	45	$35-30-25	$25 / $35
3:32	Masters 35+ Cat 3	45	$35-30-25	$25 / $35

 

 

Table 1

❏     2nd race is $10

❏     $10 day-of registration fee for all categories, except Juniors

❏     Online pre-registration for all races closes Wednesday at 11:59PM the week of the race.

❏     The 80% rule may be enforced, especially in the Men Cat 1/2/3 race; pull over, slow down and allow lapping racers to pass quickly and safely.

 

 

 

 

 

FLYER REQUIREMENTS

❏     Use sponsor-provided header (2017: Trek WCA CX Series *not available from sponsors as of 8/2/17*).

❏     Include race categories, times, entry cost, durations, and awards as listed above.

❏     If possible, include any non-racing activities that will draw people to the event.

 

COURSE SET-UP

❏     Pick up trailer after helping take down the previous course. Refer to Trailer Schedule document for pickup dates and information.

❏     Create a start grid in rows of 8. (start [and finish] area should be a minimum of 5m wide, flat, to slightly uphill, straight).

❏     Course should be 2.5 to 3.5 kilometers long (1.55 – 2.17 miles).

❏     Course should be a minimum of three meters wide (10 feet), with a minimum of 5m wide in start and finish areas. The course can be as wide as you’d like.

❏     Maximum of six man-made barriers (with a maximum of 3 in any one set); barriers should be 4m apart (13 feet).

❏     Dangerous objects should be avoided. Any potentially dangerous objects should be marked (with orange spray chalk, for instance, or course tape or other visually obvious designation).

❏     See USAC Cyclocross Rulebook for more details.

❏     Add course features for advanced categories, and reroutes around these features for other racers.

❏     examples include steep hills, off-camber turns, and sand pits.

❏     Post signs at these course splits to direct riders onto the correct course

❏     Recommended: Add a Kid’s Course separate from the primary course for young riders to play on.

❏     Make spectator areas around features/dismounts (slow the race by the crowd).

❏     Have the course pass through the same area multiple times per lap for better spectating.

❏     Use small breaks in the tape to allow for easy course and pit access.

❏     Install tape low on stakes when high winds are expected.

❏     Avoid features that create bottlenecks in the near the course start.

❏     Entrance and exit to equipment pit should be on straight sections of the course

❏     Utilize CX Committee members for course design advice and suggestions.

 

RACE DAY

❏     Provide call-up list for each race based on pre-registered riders and USA Cycling points.

❏     Hold a podium ceremony immediately after each race with payouts and awards. See section titled “Podium Schedule” for recommended format.

 

POST-RACE

❏     Pay WCA surcharges in full at the conclusion of the event – failure to do so will incur a $250 fine and possible exclusion in subsequent WCA CX Series schedules.

❏     Take down your course and return materials to trailer.

❏     Transfer the WCA trailer to the promoter of the next race.

❏     High fives and cold beverages all around!

❏     Thanks for putting on a race for the cx community. We appreciate it!